About Company

The Lamu Conservation Trust (LCT) is a non-governmental organization dedicated to the protection and preservation of the unique natural and cultural heritage of the Lamu archipelago, Kenya. Our work encompasses wildlife conservation, marine ecosystem protection, community engagement, and sustainable development initiatives. We believe in fostering a harmonious coexistence between humans and nature, ensuring the long-term viability of Lamu's biodiversity and supporting local communities through education and empowerment. Join our passionate team and contribute to a legacy of conservation in one of East Africa's most enchanting coastal regions.

Job Description

Are you a highly organized, proactive, and detail-oriented individual passionate about making a tangible difference in conservation? The Lamu Conservation Trust is seeking a dedicated Administrative Assistant to provide comprehensive office support at our Lamu Town office. This full-time, on-site role is pivotal in ensuring the smooth and efficient operation of our daily activities, directly contributing to our mission of preserving Lamu's extraordinary environment and cultural heritage.

As our Administrative Assistant, you will be the backbone of our administrative functions, managing a variety of tasks that enable our project teams to focus on their critical conservation work. You will handle everything from scheduling and correspondence to record-keeping and office supplies management. This role offers an incredible opportunity to work within a dynamic, mission-driven environment, where your organizational skills will directly impact vital conservation efforts. You will be exposed to the diverse facets of environmental protection, community development, and research, collaborating with passionate professionals committed to positive change. We are looking for someone who thrives in a fast-paced environment, can anticipate needs, and is eager to take initiative. If you are ready to apply your administrative expertise in a role that offers both professional growth and profound purpose, we encourage you to apply.

Key Responsibilities

• Manage and organize office documents, files, and records, both physical and digital, ensuring easy retrieval and compliance with organizational policies.
• Handle incoming and outgoing communications, including emails, phone calls, and postal mail, directing inquiries to the appropriate departments or individuals.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff members, preparing necessary materials and ensuring timely execution.
• Assist in the preparation of reports, presentations, and other official documents, ensuring accuracy and adherence to LCT's branding guidelines.
• Maintain office supplies inventory, placing orders, and ensuring all necessary resources are available for staff.
• Oversee the general tidiness and functionality of the office environment, coordinating with service providers for maintenance and repairs when necessary.
• Process invoices, expense reports, and petty cash transactions, maintaining accurate financial records in coordination with the finance department.
• Provide logistical support for LCT events, workshops, and community outreach programs as required.

Required Skills

• Proven experience as an Administrative Assistant or in a similar administrative role (minimum 2 years).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong verbal and written communication skills in English and Swahili.
• High level of accuracy and attention to detail.
• Ability to work independently with minimal supervision and as part of a team.
• Demonstrated ability to handle confidential information with discretion.

Preferred Qualifications

• Diploma or Certificate in Business Administration, Office Management, or a related field.
• Experience working in a non-profit organization or conservation-focused environment.
• Familiarity with project management tools or database management systems.

Perks & Benefits

• Competitive salary and benefits package.
• Opportunity to work in a unique and culturally rich environment.
• Engage directly with impactful conservation and community development projects.
• Supportive and collaborative team culture.
• Opportunities for professional development and continuous learning.

How to Apply

Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role are attached. We thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.