About Company

Career.zycto is a dynamic recruitment firm dedicated to fostering growth and innovation across various sectors in Kenya, with a strong presence in Wajir County. We believe in empowering talent and connecting exceptional professionals with forward-thinking organizations. For an administrative coordinator, Career.zycto offers a structured yet collaborative environment where your organizational prowess and attention to detail will be highly valued. You'll play a crucial role in ensuring our operations run seamlessly, directly contributing to our mission of facilitating career success. Join us and become the cornerstone of our Wajir corporate office, driving efficiency and excellence daily.

Job Description

Career.zycto is seeking a highly organized and proactive Administrative Coordinator to join our corporate office in Wajir County. This pivotal full-time role is essential for ensuring the smooth and efficient operation of our regional hub, serving as the central point of contact for administrative support. The ideal candidate will be a meticulous professional with a strong ability to manage multiple priorities, communicate effectively, and maintain a high level of discretion.

As the Administrative Coordinator, you will be instrumental in supporting our recruitment specialists and management team, handling everything from scheduling and document management to office supplies and visitor reception. You will be the linchpin that keeps our Wajir operations running seamlessly, directly impacting our ability to serve clients and candidates effectively. This position offers a unique opportunity to contribute significantly to a fast-paced environment, develop strong organizational skills, and gain invaluable experience within the human resources and recruitment industry.

We are looking for someone who is not just good at tasks, but also an excellent problem-solver and a forward-thinker, capable of anticipating needs and proactively addressing potential issues. You will be expected to maintain confidential information with utmost integrity, manage complex calendars, prepare comprehensive reports, and assist with various projects as required. If you thrive in a supportive yet challenging environment, possess exceptional attention to detail, and are eager to contribute to a company that values its people and their professional growth, then we encourage you to apply. This role is more than just administration; it's about being the foundational support system that enables our team to excel and achieve our strategic objectives.

Key Responsibilities

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain physical and electronic filing systems, ensuring data integrity and easy retrieval.
• Act as the primary point of contact for internal and external communications, including phone calls, emails, and visitor reception.
• Coordinate office supplies inventory, procurement, and vendor management.
• Assist in organizing company events, workshops, and team-building activities.
• Process invoices, expense reports, and other financial documentation with accuracy.
• Support the onboarding process for new employees by preparing necessary documents and office setups.
• Maintain confidentiality of sensitive information and company records.
• Assist with special projects and initiatives as assigned by management.

Required Skills

• Proven experience as an Administrative Coordinator or similar role (minimum 2 years).
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills in English and Swahili.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Problem-solving aptitude and proactive approach.

Preferred Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• Experience working in a corporate or recruitment firm environment.
• Familiarity with office management software and database systems.
• Ability to adapt to changing priorities and fast-paced environments.

Perks & Benefits

• Competitive salary and performance-based incentives.
• Comprehensive health insurance package.
• Generous paid time off and public holidays.
• Opportunities for professional development and training.
• A supportive and collaborative work environment.
• Employee wellness programs.
• Contribution to a dynamic and growing company.

How to Apply

Interested and qualified candidates are encouraged to apply by clicking on the link below. Please ensure your CV and cover letter highlight your relevant experience and why you are the ideal fit for this role.