About the position

GFT is seeking an Entry Level Project Coordinator to join our Transportation group in Ebensburg, PA ! This role follows a hybrid work model, requiring a minimum 3 days of onsite office attendance. Working on the Aviation/Civil team at GFT offers the opportunity to engage in transformative projects that enhance transportation and infrastructure and improve community connectivity. Whether working on aviation, wastewater, municipal, stormwater, or general civil projects, our team excels in resilient, sustainable design and construction, delivering innovative solutions that address the complexities of modern, multimodal transportation systems and ensure safe, efficient, and reliable travel for all . What you’ll be challenged to do: The Entry Level Project Coordinator will support project teams by keeping projects organized, on track, and running smoothly. This is an excellent opportunity for someone early in their career who is highly organized, detail‑oriented, and interested in the built and civil infrastructure environment. Spring 2026 graduates are encouraged to apply!

Responsibilities

• Set up project folders, schedules, and basic project documentation.
• Maintain templates for agreements and project documents.
• Update weekly milestone schedules and share updates with project managers.
• Assist with meeting minutes and simple engineering agreements.
• Prepare and organize project manuals, contracts, reports, and invoices.
• Help track and process subconsultant invoices and basic budget documentation.
• Assist with contractor change orders, payment applications, and project closeout items.
• Coordinate meeting logistics, mailings, and conference preparations.
• Scan, upload, and maintain organized electronic files.
• Track iPad assignments for monthly project billing.
• Support hiring manager with resume organization and staffing forms.
• Order office supplies and assist with general team administrative needs.

Requirements

• High School Diploma or equivalent.
• 0-3 years of project coordination or administration experience in the Architecture, Engineering, and Construction (AEC) industry.
• Strong organization and time ‑ management skills
• Attention to detail and the ability to manage multiple tasks
• Strong communication skills and a collaborative mindset
• Commitment to an inclusive, team-oriented work environment.
• Proficiency in Microsoft Office Suite.
• Ability and willingness to learn tools like SharePoint and Autodesk Construction Cloud.

Nice-to-haves

• Associate’s or Bachelor's degree in business, engineering, or related field.
• Prior project coordination or administrative experience in the Architecture, Engineering, Construction (AEC).
• Experience in invoicing, billing, change orders, or project budgets.
• Previous experience working with subconsultants or vendors.
• Experience with SharePoint or Autodesk Construction Cloud

Benefits

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.