Section Head

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RESPONSIBILITIES:

Responsible to lead the delivery of comprehensive secretarial and governance-related tasks associated with the Commission Board Members and the Management Team, which includes but not limited to the following activities:

  1. Organizing meetings -
    Schedules and prepares invitations for meetings, creates agendas according to the organization's procedures and distributes them to members, along with any supporting documentation.
  2. Preparing board materials -
    Arranges meeting materials, such as reports and presentations and distributes the materials before the meetings.
  3. Keeping minutes -
    Extracts key information from meetings, takes detailed minutes, distributes the minutes within stipulated time and preserves all meeting records and documentations.
  4. Advisory functions -
    informs and advises the members of any news or information affecting the members' responsibilities and explains how it applies to them.
  5. Ensuring compliance
  6. Ensures all commission members comply and commit to the laws, procedures and policies approved by the board to uphold ethical standards and minimize potential risks.
  7. Tracking terms -
    Keeps record of board members terms of contracts, making sure the appointments follow the organization's acts and helps planning for new members to ensure a balanced and diverse board.
  8. Orienting new directors -
    Facilitates the onboarding process, providing new board members with essential information, access to resources to help them adjust to their roles and align with the organization's mission and objectives.
  9. Management of the Section – Administer human resource, budget and day to day operation of the section.

REQUIREMENTS:

  • Bachelor's Degree in Law / Corporate Management/Business Administration from a University accredited by the Government. Candidates with Professional certification such as ICSA or equivalent will have an added advantage.
  • Minimum eight (8) years' working experience in secretarial functions;
  • Strong analytical and research skills;
  • Effective interpersonal and communication skills;
  • Possess a positive outlook, disciplined and results-oriented; and
  • Excellent command of both written and spoken Bahasa Malaysia and English.
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